Category Archives: Server

Server issues / maintenance tasks

Importance of cloud for small business

There are many challenges that small enterprises face during their initial period of starting the business. One of them is the lack of resources. Usually, companies that start up with a handful of employees who are assigned all the tasks like web hosting, data storage, communication, payroll, collaboration and much more.  A stage comes when the tasks become too much for the employees. That is where the need for cloud arises.

Cloud offers a plethora of benefits to small and medium businesses. Cloud provides small businesses access the technologies that were once beyond reach. Companies can focus on their core business activities and need not concerned about network infrastructure, servers, updating applications and maintaining data centres. The cloud market for small and medium businesses is growing steadily with advancement in technology.

Cloud computing offers several benefits to small and medium businesses. Let’s have a look at the top benefits of cloud computing:

Cost savings

Cloud computing saves you cost as you don’t need to invest in telecom and IT resources. You can hire the resources for your business and only invest in operating those resources. You don’t need a huge capital to buy the hardware and hire the staff for business management.

Mobility

Your staff can access from anywhere where there is internet connectivity. This enables your employees to work from any location which helps save time and boost productivity.

Security

Earlier the security was a major concern for businesses for not using the cloud for their day to day activities. Now the service providers use encryption and multi-step authorization to provide high security for your data. Only authorized members can access your data using the cloud.

Scalability

Cloud also helps you grow your business. As the demand increases, you can have more bandwidth and storage from your service provider. You can subscribe to new services when you expand your business. You may also add functionality to your software. You can easily scale up your business using cloud migration.

Pay as you go

This is one of the most important advantages of cloud computing.  You only need to pay for the services which you use and only for the time you use them which means there is no need to buy the services you don’t need. Pay as you go model is used by IT companies in Sydney, like Zero Effort Networking which offers IT support to small businesses in and around Sydney.

 

Now let’s discuss some of the popular cloud computing services that business use today.

Office 365

Office 365 is a great tool used by businesses for data storage, email handling, manage applications, online conferencing and instant messaging. Office 365 is the most popular productivity tool used today by the small and medium enterprises.

Salesforce CRM

Salesforce CRM is a cloud-based application having a large number of features for small and mid-size companies. It is an automated software used to generate leads, make sales and make loyal customers.

Dropbox

Dropbox is a cloud storage service where users can access, edit, share and collaborate multiple types of files like word documents, excel sheets, images, videos and presentations.  Its most important feature is that it can be used to upload and store large files.

Cloud computing offers you to scale and customize resources that include software, development and storage. The small and medium businesses can access different cloud services like cloud storage, cloud migration, cloud application and management.

Cloud services empower small businesses to compete with the large and established companies. Even the start-ups can have the advantage of most advanced infrastructure and IT services from the initial stages.

For more information on cloud computing and services, you can call us on 1300 93 94 95 or you can also Email us at info@zen.net.au and we will be happy to assist you.

Is your business safe against Cyber attacks?

Security and management of business data are critical for every business whether big or small. Most of the businesses especially the small companies and start-ups don’t have a cyber-security plan as they are not completely aware of the cyber security attacks. Now comes the point what actually a cyber-attack is? Why is it called an attack? In this blog, we will discuss the cyber-attacks and ways in which we can save our business from such attacks.

Cyber attack refers to an attack on your data and information that may lead to theft of your business data and important information. Normally the small businesses are unaware of the fact that the number of cyber security attacks are increasing on a daily basis. You may not even know that when an intrusion attempt is made to your systems. Most small companies and start-ups don’t know that they are being attacked by thousands of intrusion attempts in a day. A data breach may take seconds to occur and months to be detected.

Without an ample data security plan, small businesses are vulnerable to cyber security attacks which may lead to loss of important business data, revenue, time and also the trust of your customers.

Here are the ways using which you can protect your business from fatal cyber security attacks:

Security and Risk Assessment

Prevention is the best method to check the cyber-attacks. Monitor and audit your systems for security loopholes on a regular basis. You could hire an IT services provider who is experienced in the auditing and testing of hardware, software and security system.

Encrypt your business data

You should encrypt your business data such as user ids, passwords, credit card details, financial data, and employee information because this type of information is most useful for the hackers.

Vulnerability testing

Test and understand your vulnerability to security threats. For this, you could hold an internal phishing exercise against your own staff and educate your employees about Phishing and other such threats.

Secure your Hardware

You need to keep your computer systems and servers secure from thefts by using robust security measures. You could use security keys or hardware encryption so that even if some of your drives are lost in theft, they cannot be misused.

Lock your Networks

Many businesses are robbed off their data and information through their Wi-Fi networks. The hackers are always in search of open and weakly protected networks and once an open network is found, they steal the financial information in minutes. Lock your Wi-Fi network with encrypted passwords.

Install an Antivirus and Anti-Malware software

Hackers could send viruses or malware in your systems through spam emails and websites which can harm your applications and corrupt your data files. You can use a high-quality antivirus like Norton, which will safeguard your data and applications against viruses and malware.

Hire Security support

Hiring a security expert could help you to protect your business data against the security intrusions and threats. You could hire a managed IT support partner who can manage the security of your systems remotely. If you are looking for IT companies in Sydney then we would be happy to serve you as we offer managed IT services in Sydney.

Educate your Employees

You can educate your employees about the potential risk of cyber attacks through briefings or meetings conducted by IT experts. You should issue a formal internet usage policy mentioning the prohibited and acceptable online activities for employees.

 

Zero Effort Networking offer you fully managed IT support, setting you free of all your IT related problems. For more information on managed IT services in Sydney please Call us at 1300 93 94 95 or mail us at info@zen.net.au

Is Cloud Computing Safe for Your Business?

Cloud Computing refers to the storage of data on third party servers, which means that data is available to the user where there is the availability of internet. If you use a social networking profile or an email, then you are using cloud computing. Cloud computing allows the enterprises to cut costs of hardware & software required for storage of data.

Individuals use cloud computing services like Google drive, Dropbox and social networking accounts where they store photos, videos and documents. Cloud computing services are accessible from a computer, tablet PC and mobile device having an internet service.

Whether you are an individual or business enterprise using cloud computing, you never know who is managing your data and information. You don’t know whether your information is safe or not. You never know what security measures are deployed for the safety of your information and at what level. You don’t have an idea whether your data is in safe hands or not.

The security of data is a major concern for a business using cloud computing. Businesses use their own security measures like firewalls and anti-malware software for the protection of their data on their own systems. But when a business outsources the storage of data to some other agency, the safety of data is also given to that agency. You need to trust your cloud computing partner when your hand over your business data to it.

There is always a thought that if the servers of your cloud computing company crash, what can happen to your business data? Your data may be compromised or it may simply be lost.

But that doesn’t mean you should move away all of your data from a cloud. In fact, you should use the cloud computing service with caution and take preventive measures for the safety of your precious and confidential data.

Here are some ways to protect your data while using a cloud storage service:

Password Protection

You should use password protection for your data. Passwords should be a combination of letters, digits and characters as such a combination make a password strong and difficult to guess. Hackers use software which can easily guess straight and short passwords.

Encrypt your data

You should encrypt your data before you save it to a cloud, then no one can have access to it other than you. Encrypted data provides you excellent security. Even if hackers steal your data, only what they can see is the encrypted data.

Never respond to spoofing emails

You may receive emails which claim to be from big brands like Microsoft. They may offer you to upgrade your applications or hardware and compel you to register or make payment. You should never respond to spoof emails and also tell your staff not to respond them.

Never share your passwords with anyone

You should not share your passwords with anyone inside or outside your business and also educate your employees not to share their passwords even with their peers.

Take help from IT Support provider

You should take help from an expert IT support provider like Zero Effort Networking. Your IT support partner can assist and guide you and your employees on how to use the cloud computing services safely. If you are located in Sydney, we will be happy to serve you. We are among the best managed IT services in Sydney and surroundings.

Communicate with your Cloud service provider

Your cloud service provider may communicate with you regarding the alerts and warnings of using their services safely. You should regularly monitor the communication with your cloud partner and act immediately whenever you receive an email or call from them.

Zero Effort Networking offers managed IT Support in Sydney and surroundings. For more information on managed IT services in Sydney please Call us at 1300 93 94 95 or you can also Email us at info@zen.net.au

The Real cost of using outdated systems

Organizations need computer based systems for their staff to work on and run their business processes. These systems need to be upgraded to the latest versions to increase and maintain their performance and efficiency. Some small businesses do not upgrade their systems in order to avoid the costs of updated versions. Actually, the maintenance of outdated systems costs more than upgrading them.

In this blog, we will discuss the risks and cost associated with not upgrading the systems in the right time. Let’s see what are the risks and cost of using outdated systems in a business.

Security Cost

The outdated systems are prone to security breaches which may lead to loss of your customer’s data and information. The loss of customers information can result in loss of revenue and ultimately business. You can contact an IT support provider like Zero Effort Networking for information on security breaches.

Reduction in Software performance

The cost of upgrading outdated computers is one of the greatest hidden costs. A computer more than six years old incurs double the maintenance cost than is required to maintain a new one.  An outdated computer responds poorly to the new software as compared to a new one and requires manual resolution which is expensive. The installation of unauthorized applications also affects the speed and performance of a system.

Reduction in Hardware Performance

It takes some time to fix the software related problems, which costs you money. If the hardware also needs to be replaced it adds to the cost of software. More than four-year-old hardware requires a high cost of maintenance.

Poor Performance

When the performance of your systems deteriorates, it affects the productivity of your employees operating them. In a survey, it was found that one week of productivity is lost in a year due to the use of outdated computers. This is the time out of service cost for repair and maintenance.

Frequent Downtime

The outdated systems experience more frequent downtime as compared to the updated ones. Frequent downtime will make your customers wait till your systems are restored and your staff resumes the tasks. Downtime leads to loss of productivity and your customers might start looking for other options.

Competition

The latest computer systems are 3 to 5 times faster than the outdated computers. Your competitors making use of the latest computers that are capable of multitasking can work 3 to 5 times faster than you. Competitors can give you tough competition in terms of staff productivity and customer attraction.

Energy cost

The outdated systems consume more power. Your staff may not notice your systems consuming a high amount of power but the results may reflect in the energy bill.  Upgrading your systems can save you thousands in the power consumption.

Low protection for your data

Outdated computers and operating systems are more vulnerable to malware and cyber attacks. Some small businesses still use Windows XP which came to an end in 2014. Microsoft does not offer support or Windows XP. Moreover, it is most vulnerable to viruses and malware. Therefore using outdated windows can put your business data at high risk of malware and theft. ZEN IT services Sydney offers managed IT support and protection from malware and cyber attacks in Sydney and surroundings.

Lack of latest features and technology

Old computers lack the latest features and technology such as video conferencing, touch screen features, easy sharing of files and 3G / 4G connectivity.  The latest operating systems like Windows 10 have the latest features and applications which allow you to run your business from anywhere and stay connected with your partners and customers.

Upgrading your systems in the right time boosts your productivity, saves the time of your staff, offers fast connectivity to your customers and partners and enables you to deal with competitors and take your business to the next level.

For more information on managed IT services in Sydney please Call us at 1300 93 94 95 or email us at info@zen.net.au.